Email Signatures

Email signatures help maintain consistent communication across your organization. Once you set up signature , it will appear automatically at the end of emails.

In SparrowDesk, admins can set a single signature for the entire organization, and individual users can choose to create their own if they prefer something different.

How can I set an email signature for the whole organization?

Only admins can create or edit the organization-wide email signature.

To set it up:

1. Go to Settings.
2. Open the Email Signatures page.
3. Add your organization’s signature
4. Click Save.

This signature will automatically be applied to all outgoing emails.

Once a signature is enabled, it will be automatically added when you reply to an email in SparrowDesk.You can edit or remove the signature before sending your reply if you want to customize it.

However, any changes you make while replying will apply only to that single email

Can I have a different email signature from the organization one?

Yes. If you want your own signature, you can create a personal signature that replaces the organization-wide one.

To do this:

1. Go to your Profile .
2. Add your signature text — for example:
3. Click Save.

Once you’ve created your personal signature, it will automatically override the organization-wide signature in all your outgoing emails.

Once a signature is enabled, it will be automatically added when you reply to an email in SparrowDesk.You can edit or remove the signature before sending your reply if you want to customize it.

However, any changes you make while replying will apply only to that single email

What if both the organization-wide signature and my own signature are present ?

If you have a personal signature, it will override the organization-wide signature for your emails.
If you don’t have a personal signature, the organization-wide one will be used.